Legal
Privacy Policy
Last updated: August 19, 2026
This Privacy Policy explains how Hoot Forms ("Hoot Forms," "we," "us," or "our") collects, uses, and shares information when you visit hootforms.com (this "Site"). This Site is our marketing and informational website. If you create an account and use the Hoot Forms product itself at app.hootforms.com, that use — including the forms, submissions, and other data you or your respondents put into the product — is covered by a separate, product-specific Privacy Policy presented to you at signup, not this one.
Information We Collect
Information you provide
This Site does not host any sign-up or newsletter form itself. If you use the Contact page or email us directly, we receive whatever you choose to include — typically your name, email address, and message.
Information collected automatically
Like most websites, our hosting infrastructure automatically logs standard technical information when you visit — your IP address, browser and device type, referring page, pages viewed, and timestamps. This is used only to operate, secure, and troubleshoot the Site, and is retained only as long as necessary for those purposes.
Cookies
We use a small number of cookie categories, described below. You can accept or decline non-essential cookies via the cookie banner shown on your first visit, and change your choice at any time using the cookie settings link or the one in the footer.
- Strictly necessary: required for basic site security and functionality (e.g. remembering your cookie preference itself). These cannot be switched off and do not require consent.
- Analytics and marketing: as of the date above, this Site does not load any third-party analytics, advertising, or social-media tracking cookies. If that changes in the future, those cookies will only load after you affirmatively accept them via the cookie banner, and this policy will be updated first.
How We Use Information
- To operate, maintain, and secure the Site.
- To understand aggregate, non-identifying usage patterns, if and when analytics are enabled with your consent.
- To respond to inquiries you send us directly.
We do not sell your personal information, and we do not share it with third parties for cross-context behavioral advertising.
How We Share Information
We may share limited technical information with service providers who host and secure this Site (such as our hosting and CDN/security providers), under obligations to protect it and use it only to provide those services to us. We may also disclose information where required by law, to protect our legal rights, or in connection with a merger, acquisition, or sale of assets — in which case we'll take reasonable steps to ensure the same level of protection continues to apply.
Data Retention
We retain server log data only as long as needed for security and operational purposes (typically a matter of weeks to a few months), and any direct correspondence with you only as long as needed to address it and comply with our own legal and record-keeping obligations.
Data Security
We use reasonable technical and organizational measures — including encryption in transit (HTTPS/TLS), access controls, and security monitoring — to protect information related to this Site. No method of transmission or storage is 100% secure, and we cannot guarantee absolute security.
Your Privacy Rights
Depending on where you live, you may have some or all of the rights described below. To exercise any of them, contact us at privacy@hootforms.com. We will respond within the timeframe required by applicable law.
European Economic Area, United Kingdom, and Switzerland (GDPR / UK GDPR)
You have the right to access, correct, or erase your personal data; restrict or object to our processing of it; receive a copy in a portable format; and withdraw consent at any time (for example, via the cookie banner) without affecting the lawfulness of processing before withdrawal. Our legal basis for strictly necessary cookies is our legitimate interest in operating a secure, functioning Site; for any non-essential cookies, our legal basis is your consent. You also have the right to lodge a complaint with your local data protection supervisory authority.
California (CCPA / CPRA)
California residents have the right to know what personal information we collect, request deletion or correction of it, and not be discriminated against for exercising these rights. We do not sell or share personal information as those terms are defined under the CCPA, so no "Do Not Sell or Share My Personal Information" link is required — but as a courtesy, this Site honors Global Privacy Control (GPC) opt-out signals where technically supported.
Other U.S. states
Residents of Virginia, Colorado, Connecticut, Utah, and other states with comprehensive privacy laws generally have similar rights to know, access, correct, and delete personal information, and to opt out of certain processing. Contact us at the address above to exercise them.
India (Digital Personal Data Protection Act, 2023)
Where the DPDP Act applies, Hoot Forms acts as the Data Fiduciary for information collected through this Site. You have the right to access information about the personal data we hold about you, request correction, updating, or erasure, withdraw consent at any time, and file a grievance. Our designated contact for grievances under the DPDP Act is privacy@hootforms.com.
Other jurisdictions
If you are located in Brazil (LGPD), China (PIPL), Japan (APPI), South Korea (PIPA), Singapore, Thailand, or another jurisdiction with a comprehensive data protection or personal information law (PDPA), Canada (PIPEDA), or Australia (Privacy Act 1988), you may have similar rights to those described above under your local law. Contact us at the address above and we will address your request in line with applicable local requirements.
International Data Transfers
This Site is hosted, and technical logs described above are processed, on infrastructure that may be located outside your country of residence. Where required, we rely on appropriate safeguards (such as standard contractual clauses) for such transfers.
Children's Privacy
This Site is not directed at children, and we do not knowingly collect personal information from children under 13 (or the relevant minimum age in your jurisdiction). If you believe a child has provided us information, contact us and we will delete it.
Third-Party Links
This Site links to app.hootforms.com and other third-party destinations. Those sites have their own privacy practices, and this Policy doesn't apply to them.
Changes to This Policy
We may update this Policy from time to time. Material changes will be reflected by updating the "Last updated" date above; for significant changes, we'll provide a more prominent notice where appropriate.
Contact Us
Questions about this Privacy Policy, or requests to exercise your rights, can be sent to:
privacy@hootforms.com
Alfa Intellitech
Shop No 74-81, District Shopping Centre, Sri Ganganagar, Rajasthan - 335001, India